Information Use at PixCams

Introduction

How PixCams May Use Your Information

PixCams hosts a complex, rich, and evolving research and teaching community. The scope of the engagements reaches an expansive global community. In support of this community, and while striving to honor information is used to enable PixCams’s mission.

Types of Information PixCams May Collect About You

Depending on the reason for a person’s engagement with PixCams, based on the requirements of the program, service, or other purpose of the encounter. The following examples are not collected in every circumstance, and any collection of information is done in accordance with applicable laws. 

• Contact Information: Name, physical address, country, province, phone number, email address
• Engagement information: Event attendance, volunteer interests, organization affiliations, committee participation, alumni memberships, awards and honors 
• Giving information: Information regarding any donation which is made, information that indicates your interest in giving back to PixCams

At PixCams we frequently provide an option to edit or remove yourself from any specialty mailing list and/or service you may have joined that collected personal information about you.

Collection of Cookies and Use of Other Technologies within PixCams websites

PixCams may gather information to track user trends and site usage with the goal of improving our website users’ experiences and optimizing our websites. PixCams also uses the information to administer websites and prevent abuse.

Cookies are text files stored on your computer and accessible only to the websites which create them. PixCams websites may use cookies to keep you logged into secure areas of the website and/or to keep track of your preferences as you interact with certain services. You may disable cookies in your browser; however, PixCams websites may not work as designed if you do so. PixCams may automatically collect certain data in conjunction with third party tools to gather metrics on site usage including geographic location of visitors, pathways navigated through the website, and which portion of our audience is internal to the PixCams network. The information PixCams collects in this manner does not identify you as an individual. PixCams may use technical methods to determine if individuals have viewed emails PixCams sends. This information is often used to make PixCams websites, and emails you have agreed to receive, more interesting to you. As outlined above, non-personally identifiable web information (cookies, site navigation, etc.) gathered may also be shared with third parties to improve programs, outreach, and other campus initiatives. Additionally, aggregated metrics may be shared with vendors to improve communications related to these activities.

A note about Social Media: If you share our content through social media, such as liking us on Facebook, interacting with us on LinkedIn or Instagram, or tweeting about us on Twitter, those social networks will record that you have done so and may set a cookie for this purpose. If you wish to opt-out of any of these social interactions, please refer to the specific social media platform for instructions on how to do so.

The Use of Non-PixCams Websites We May Link To

From time-to-time, we will provide links to external websites that we neither own nor control. PixCams is not responsible for the content, privacy practices, or web accessibility needs on these websites. PixCams can’t assure websites not owned by PixCams follow PixCams’s privacy practices. We encourage users to read the privacy statements of such sites to understand the privacy practices of those sites.  

How We Share and Disclose Personal Data 

We share your information internally within PixCams as needed to fulfill our educational mission. In addition, PixCams works with many external service providers, institutions, and other collaborators to advance its mission. In doing so, we may share your personal data as described below.

Service Providers: We may share your personal data with third-party service providers that complete transactions or perform services on our behalf or for your benefit, including, but not limited to, the following: 

• Educational or research operations and collaborations;
• Course platforms or tools that enable or enhance our offerings;
• Registration, enrollment verification and coordination for courses and events;
• Course administration, evaluation, and assessment;
• Payment and contribution processing;
• Customer relationship management services;
• Processing admissions and financial aid applications;
• Student, alumni, and donor outreach and engagement;
• Social networking, email and communications services;
• Workforce administration and operations;
• System maintenance, security and other technology services;
• Marketing and data analytics;
• Facilitating other transactions with you; and
• Legal compliance.

Other Institutions & Collaborators: We may share your personal data with other institutions for the purposes of delivering programs and services including, but not limited to, the following:    

• Registration, enrollment verification and coordination for courses and events, including cross-registration for courses and events with other universities;
• Course administration, evaluation, and assessment;
• Study at other universities, including study abroad at foreign universities;
• Online education offerings through online platforms;
• Research arrangements with other universities or collaborators; and
• Events and activities of PixCams-affiliated clubs and special interest groups.

Legal Process, Safety and Contract Enforcement: We may disclose your personal data to legal or government regulatory authorities as required by applicable law.  We may also disclose your personal data to third parties in connection with claims, disputes or litigation, or when we believe, in good faith, that such release is reasonably necessary to:

• Comply with applicable law; 
• Enforce or apply the terms of any of our user agreements; 
• Protect the rights, property, or safety of PixCams, or any college, departments or offices affiliated with PixCams, our users, or others; or 
• Enforce our legal rights or contractual commitments that you have made.    

By using PixCams websites or otherwise providing your information to us, you consent to the collection, use, and disclosure of your information in accordance with this Policy. For more information about unique operating unit collection of Personally Identifiable Information (PII) and data processor use, please contact us.

GDPR Rights Requests 

Special Note to the PixCams Community:

GDPR rights requests are centrally managed through PixCams. This is to ensure consistency, transparency, and accountability in our response.

Note to our European Constituents:

If you are located within the European Economic Area (“EEA,” European Union member states, Norway, Liechtenstein, and Iceland), we acknowledge the rights granted to you under the GDPR. If you are located in the United Kingdom (U.K.), which has left the European Union, but has adopted legislation substantially similar to the GDPR, we acknowledge the rights granted to you under the Data Protection Act of 2018.  

For purposes of this note:

• GDPR means the European Union’s General Data Processing Regulation;
• With respect to individuals in the U.K., references to “GDPR” should be read as referring to the U.K.’s similar legislation, “the Data Protection Act of 2018”;
• “Personal data” means information relating to an identified or identifiable individual who can be identified, directly or indirectly, by use of any identifier or factor specific to that individual; and 
• “GDPR processing activities” means the collection, use, processing or sharing of personal data when those activities are within the scope of GDPR.  

Please note that, depending on the situation, some of the processing of personal data we do in the various circumstances described in this statement may not fall within the scope of the GDPR or the Data Protection Act of 2018.

Upon your reasonable, good faith request, we will provide you with information about whether we hold any of your personal data as part of our GDPR processing activities, to the extent required and in accordance with applicable law.  In certain cases, you may also have a right, with respect to your personal data collected and used in GDPR processing activities, to:

1. access your information held by us;
2. correct inaccurate or incorrect information about you;
3. the erasure of your information when it is no longer necessary for us to retain it;
4. restrict processing of your personal information in specific situations;
5. object to processing your information, including sending you communications that may be considered direct-marketing materials;
6. object to automated decision-making and profiling, where applicable; and
7. complain to a supervisory authority in your EEA jurisdiction.

Subject to certain legal limits, you also have the right to withdraw your consent to our processing of your personal data as part of our GDPR processing activities, where our processing is solely based on your consent.  However, in certain cases, we may continue to process your personal data after you have withdrawn consent, if we have a legal basis to do so. For example, we may retain certain data if we need to do so to comply with an independent legal obligation, if we still need the data for the lawful purposes for which we obtained the data, or if it is necessary to do so to pursue our legitimate interest in keeping our services and operations safe and secure or to safeguard our rights or the rights or safety of others.  

• We use Google Analytics to analyze the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at:   https://www.google.com/policies/privacy/
• Advertising – This Site is affiliated with CMI Marketing, Inc., d/b/a Raptive (“Raptive”) for the purposes of placing advertising on the Site, and Raptive will collect and use certain data for advertising purposes. To learn more about Raptive’s data usage, click here:  https://raptive.com/creator-advertising-privacy-statement/